Last updated on 25th August 2021
Effective as of 25th August, 2021
” or “Policy
Shipthis Inc. and its affiliates (that include Onder Shipthis Technologies Private Limited) (hereinafter referred to as “Company”, “We”, “Us” or “Our”
) together own, operate, and maintain the website https://shipthis.co
(“Website”) and our mobile application (“Application
”) offer and provide services to clients (hereafter, “Clients”), and assist in managing these services in accordance with arrangements with such Clients (collectively, “Services
”). In order to provide the Services in an efficient manner, Shipthis collects certain information regarding Clients and their end users and customers.
1. Application of this Policy
(a) This Policy applies to information we collect through the Services, in email, text and other electronic messages between Shipthis and the Clients and when you interact with our advertising and applications on third-party websites, applications and services.
(b) In certain cases, we process your personal data strictly on behalf of our Clients’ instructions. This processing occurs on the basis of a contract between us and the Client. In such a case, we will be considered the data processor of the Client. To understand how your personal data is treated by the Client on whose behalf we process your data, please review their privacy notices and policies.
(c) In certain cases, such as when you access our Website directly and in individual capacity, we are directly responsible to you for the processing activities that we can undertake in respect of your data.
(d) Notwithstanding our processing of data on behalf of Clients as described above, certain jurisdictions require you to consent to the processing of your data, or otherwise require you to accept these terms of this Policy. In this regard and subject to the data protection laws that apply to you, by using the Services, you agree and consent to the collection, use, storage, disclosure, and sharing of your information as described and collected by us in accordance with this Policy. Please contact us if you have questions on our practices in your country or region.
(e) Finally, this Policy applies specifically with reference to natural persons who use our Services. For the avoidance of doubt, references to “you
” across this Policy are to an end user who accesses our Services.
(f) Please read this Policy carefully to understand our policies and practices regarding your information and how we will treat it. If you do not agree with our policies and practices, your choice is to not use the Services. By accessing or using the Services, you agree to this Policy.
”). Your continued use of the Services after we make changes to this Policy is deemed to be acceptance of those changes, so please check this Policy periodically for updates. It is also important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.
(h) You should not provide us your information if you do not want your information collected, used or disclosed as described in this Policy.
(j) If you have questions about this Policy, please contact us at email@example.com
2. Children under the age of 13
The Application and the Website are not intended for children under 13 years of age. If you are under the age of 13, do not use or provide any information through the Application or the Website or through any of their features, do not make any purchases through the Application or the Website, do not use any interactive features of the Application or the Website and do not provide any information about yourself to us, including, but not limited to, your name, address, telephone number, email address or any screen name or user name you may use. If we learn that we have collected or received personal information from a child under age 13 without verification of parental or guardian consent, we will delete that information. If a child under age 13 has provided us with personal information without parental or guardian consent, the parent or guardian may contact us at [contact us page].
3. Information we collect about you
3.1 We collect different types of personal data about you in different ways, which we have grouped together as follows:
(a) Identity Data
, such as your name, username, or similar identifier.
(b) Contact Data
, such as your email address and telephone numbers.
(c) Payment related information
, such as credit card and other payment information (such as bank account information).
(d) Employment-related Data
, including details of the companies you have worked for or are presently working with, and the industry within which you presently work.
(e) Location Data
, which includes the state and country you live in.
(f) Demographic Data
, which includes zip code, age, education details, and income level.
(g) Technical Data
, which includes your IP address, browser information including browser type and version, time zone setting and location, browser plug-in types and versions, web browser application details, corresponding location details, operating system and platform, and other technology on the devices you use to access the Services.
(h) Usage Data
, which includes information about how you use the Services and information when you report a problem with the Application or the Website.
(i) Marketing and Communications Data
, which includes your preferences in receiving marketing from us and our third parties and your communication preferences.
3.2 We also collect, use, and share aggregated data such as statistical or demographic data for any purpose. Aggregated data could be derived from your personal data but is not considered personal data under law as it does not directly or indirectly reveal your identity. However, if we combine or connect aggregated data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this Policy.
3.3 We do not collect any data about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, genetic or biometric data, or any information about criminal convictions and offences.
3.4 Where we need to collect personal data by law, or under the terms of a contract we have with you, and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with goods or services). In this case, we may have to cancel a service you have with us but we will notify you if this is the case at the time.
4. How do we collect personal data?
We use different methods to collect data from and about you including through:
. You provide us your personal data when you interact with us. This includes personal data you provide when you:
(i) apply for our products or services;
(ii) subscribe to our services, publications, or newsletters;
(iii) request marketing to be sent to you;
(iv) enter a competition, promotion, or online surveys;
(v) register for demonstrations;
(vi) download case studies; or
(vii) give us feedback or contact us.
(b)Automated technologies or interactions
. As you interact with the Services, we will automatically collect Technical Data about your equipment, browsing actions and other communication data and patterns. We collect this personal data by using cookies, server logs, traffic data, web beacons and other similar technologies. We collect geolocation data to calculate your charter fare, to notify you of Services available near your location and to further customize your experience with the Services and other services that may be offered to members by us from time to time. We may also receive Technical Data about you if you visit other websites that employ our cookies. The information we collect automatically is statistical data and may include personal information or we may maintain it or associate it with personal information we collect in other ways or receive from third parties. It helps us to improve the Application and the Website and to deliver better and more personalized Services, including by enabling us to estimate our audience size and usage patterns, store information about your preferences, allowing us to customize the Application, the Website and Services according to your individual interests, speed up your searches, and recognize you when you return to the Application or the Website.
(c)Third parties or publicly available sources
. We will receive personal data about you from various third parties:
(i) Technical Data from analytics providers such as Google, advertising networks such as Linkedin Ads, Google Ads, Twitter Ads, Facebook Pixel], and search information providers such as [Google Search Console and Bing].
(ii) Employment-related Data from third-party consultants and websites, including but not limited to websites like LinkedIn and other job portal sites.
(d)Identity Data and Contact Data from publicly available sources
5. How Do We Use Your Personal Data?
5.1 We will only use your personal data when the law allows us to. Most commonly, we will use your personal data where we need to perform the contract we are about to enter into or have entered into with you or a Client (as the case may be), where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests, or where we need to comply with a legal obligation. We use your personal data for the following purposes:
(a) To provide you with access to our newsletters, demonstrations, and case studies.
(b) To manage our relationship with you which will include notifying you about changes to our Terms or this Policy, or asking you to leave a review or take a survey.
(c) To enable you to partake in a prize draw or competition or complete a survey.
(d) To administer and protect our business and the Services (including troubleshooting, data analysis, testing, system maintenance, support, reporting, and hosting of data).
(e) To deliver relevant Services content and advertisements to you and measure or understand the effectiveness of the advertising we serve you.
(f) To use data analytics to improve the Services, our products and services, marketing, customer relationships, and your experiences.
(g) To make suggestions and recommendations to you about goods or services that may be of interest to you, or to form a view on what we think you may want or need.
(h) To manage our third-party relationships, such as those with our vendors and partners.
(i) To enforce our Terms and other legal terms and policies.
(j) To comply with applicable legal requirements, such as government regulations and industry standards, contracts, and law enforcement requests.
(k) to provide you with notices about your account, including for billing and other purposes;
(l) to carry out our obligations and enforce our rights arising from any contracts entered into between you and us, including for billing and collection;
(m) to notify you about changes to the Application, the Website and products or services;
(n) to allow you to participate in interactive features on the Application or the Website
(o) for historical, statistical or research purposes.
5.2 Where applicable laws permit us to, we rely on your consent as a ground to process your personal data.
5.3 If you are based in the EU (or where applicable law does not permit us to rely on your consent to process personal data), we rely on the following legal basis for processing your personal data:
(a) Legitimate interest, which means our interest in conducting and managing our business to enable us to provide you with the best services and products, and the best and most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law). You can obtain further information about how we assess our legitimate interests against any potential impact on you in respect of specific activities by contacting us.
(b) Performance of a contract, which means we process your data where it is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract.
(c) To comply with a legal obligation, which means processing your personal data where it is necessary for compliance with a legal obligation that we are subject to.
5.4 If you are based in the EU, we generally do not rely on consent as a legal basis for processing your personal data, although we will get your consent before sending third party direct marketing communications to you through email or text messages. You have the right to withdraw consent to marketing at any time by contacting us.
5.5 We may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data.
5.6 We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us. If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so. Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
7. Our disclosure of your personal data
We may share your personal data with the parties set out below for the purposes set out in Section 5:
(a) Internal third parties, which are the other companies in the Shipthis group.
(b) External third parties, such as:
(i) Contractors, Service providers and other third parties who support our business including those who provide IT, system administration services, database management, analytics etc.
(ii) Professional advisers including lawyers, bankers, auditors, and insurers who provide consultancy, banking, legal, insurance, and accounting services.
(iii) Regulators and other authorities.
(c) Third parties to whom we may choose to sell, transfer, or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the manner set out in this Policy.
(d) We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
8. Cross-Border Transfers of Personal Data
The personal data that we process may be transferred to servers hosted by our cloud data storage provider in countries other than where you are based. Where applicable law permits such transfer, we rely on consent to transfer such data. If you are based in the EU, we rely on standard data protection clauses that are approved by the European Commission for the transfer of personal data outside the European Economic Area. You can find out more information about these transfer mechanisms by contacting us at https://shipthis.co/contact-us
9. Security and Confidentiality
We have implemented measures designed to secure your personal information from accidental loss and from unauthorized access, use, alteration and disclosure. The safety and security of your information also depends on you. Where we have given you (or where you have chosen) a password for access to the Application or the Website, you are responsible for keeping this password confidential. We ask you not to share your password with anyone. We urge you to be careful about giving out information in public areas of the Application and the Website like message boards. The information you share in public areas may be viewed by other users. Unfortunately, the transmission of information via the internet is not completely secure. Although we do our best to protect your personal information, we cannot guarantee the security of your personal information transmitted to the Application or the Website. Any transmission of personal information is at your own risk. We are not responsible for circumvention of any privacy settings or security measures.
10. Data Retention
(a) We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.
(b) In some circumstances, we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes, in which case we may use this information indefinitely without further notice to you.
11.Your Legal Rights
(A) Under certain circumstances, you have rights under data protection laws in relation to your personal data. Subject to the data protection laws that apply to you, you have the right to:
(a) Request access to your personal data. This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
(b) Request confirmation as to whether or not your personal data is being processed.
(c) Request the correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
(d) Request the erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
(e) Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
(f) Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios:
(i) If you want us to establish the data’s accuracy.
(ii) Where our use of the data is unlawful but you do not want us to erase it.
(iii) Where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims.
(iv) You have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
(g) Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, and machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
(h) Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.
(i) If you wish to exercise any of the rights set out above, please contact us at the details provided in Section 1(j).
(j) We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
(k) We try to respond to all legitimate requests within one month. Occasionally it could take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
(B) Please review our CCPA Privacy Addendum
for information about our privacy practices regarding the personal information of residents of the State of California.
12. Updates to this Policy
We encourage you to periodically review this policy for the latest information on our privacy practices. We will also make prior versions of our privacy policies available for review upon your request. If you have any questions about this Policy, please contact us by email at firstname.lastname@example.org